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Title:

Secretary to the Director’s Office

 

 

Domain:

Education Sector

 

 

 

 

 

 

Organizational Unit:

UNESCO Institute for Lifelong Learning

 

 

Duty Station:

Hamburg, Germany

 

 

 

 

Type of contract:

Service Contract (local contract)

 

 

Remuneration:

Duration:

34,990EUR (Gross yearly salary in euros, tax-free)

Until 30 June 2021 (extension subject to availability of extrabudgetary funds and satisfactory performance)

 

 

Deadline (midnight, Paris time):

9 August 2020

 

 

Application to be sent to:

UNESCO Institute for Lifelong Learning (uil-apps@unesco.org)

 

OVERVIEW OF THE FUNCTIONS OF THE POST

I. Duties and requirements

Under the overall authority of the Director, the supervision of the Chief Programme Coordinator (CPC) and the coordination of the Senior Assistant to the Director, the incumbent will contribute to the implementation of the programmes of the UNESCO Institute for Lifelong Learning.

In particular, the incumbent will: 

  • assist in managing all travel arrangements for the Director and the CPC (incl. booking of air tickets, accommodation, obtaining of visas and calculation of travel expenses, all related correspondence and travel claims);
  • carry out secretarial support; prepare correspondence independently; select information from pertinent files, records and reports; taking minutes;
  • support and assist in logistical preparations for national and international events;
  • support the Senior Assistant to the Director in daily business and replace her during absences;
  • undertake any other related task.

 

REQUIRED QUALIFICATIONS
Education

  • Completed secondary education and high-level vocational education resulting in certification as a Secretary, Foreign Language Secretary, Bilingual Secretary and/or Office Assistant.

Work Experience

  • At least two years working experience as Secretary or Office Assistant.

Skills/Competencies

  • Outstanding organizational talent and a flexibility to adjust work schedules and priorities.
  • Good communication and interpersonal skills.
  • Good drafting skills.
  • Proficiency in MS Office software (incl. PowerPoint).

Languages

  • Excellent command of English and French (both spoken and written).  

DESIRABLE QUALIFICATIONS
Skills/Competencies

  • Good analytical and organizational skills, an aptitude for working autonomously.

Languages

  • Knowledge of German and/or Spanish (and/or another UN language) would be an asset.

 

HOW TO APPLY
Applications, accompanied by a full curriculum vitae, references and copies of relevant certificates, must be submitted no later than 9 August 2020, to the following address:

UNESCO Institute for Lifelong Learning
Ms Claudia Brandt
Feldbrunnenstrasse 58
20148 Hamburg

Please note that only pre-selected candidates will be contacted.

A written test may be used in the evaluation of shortlisted candidates.

UNESCO applies a zero-tolerance policy against all forms of harassment.

UNESCO is committed to achieving and sustaining gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non- and under-represented Member States are equally encouraged to apply. All applications will be treated with the strictest confidence. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.

Download the vacancy notice